Important Forms:

Project Leader Checklist - outlines Project Leader responsibilities and how APF will provide support. Some dates may have changed - check this page for up-to-date information.

Liability Form - Please print and have all volunteers sign in. Essential! (Larger projects may want to also use this page 2 form to save paper.)

Flyer - Distribute/hang freely! Feel free to add information, but leave the sponsors intact, please.

Registered Park Host Information:

Volunteer Recruitment and Registration

All volunteers should register at our web site, even if they have already signed up with you. We will collect tee shirt size requests, age data, and other details. We will periodically provide you with a list of all of this information..

Tee shirts are not guaranteed for anyone registering after Wednesday, April 9 at noon. Volunteer sign up on our web site will close on Friday, April 11, at noon.

How to Update and Check On Project Registrations

You can log in to our website and update your project details or see a list of emails of registered volunteers. Here's how:

1. Go to www.austinparks.org
2. Look at the sidebar. Underneath the Subscribe button is a link that says "Update your Profile". Click that.
3. You'll have to log in. You can get your password emailed to you if you don't know it.
4. Once you are logged in, click on the Events tab near the top of the page. You should see a list titled "Events you are the host for".
5. Click on the event you want to work with. You can now edit project details and see emails of registered volunteers.
6. Please do not change the Event Status field at the bottom of the page.
7. Your changes are not saved until you click on Update Event Details at the bottom of the page.

Unfortunately, you will only be able to see the emails of registered people, not their group size or other details. Rosie will email this information to you on a regular basis as the event draws near.

New this year: It's My Park! Day Mini-Grants

APF will be offering small (up to $500) grants to help with It's My Park! Day projects. Preference will be given to projects in parks east of I-35, but any project leader may apply. The goal of these grants is to make projects happen that otherwise would not be possible and to encourage long-term adoption of the park. Contact our office for more information.

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FAQs

What if it rains?

It’s My Park! Day is rain or shine. As park host, use your discretion to decide whether your project should proceed. If there is lightening or a flood warning, put volunteer safety first. Please call our event-day # (to be announced) if you are canceling.

What should we do with the trash we collect?

It is important to arrange trash pick-up in advance. Your first resource is your PARD park supervisor. If they are unable to assist, contact City of Austin Solid Waste Services. Let us know if you have difficulty arranging trash pick-up.

I need additional tools/plants/other supplies. Can APF provide them?

APF has a large stock of tools in our Tool Trailer and may be able to provide the tools you need. Please reserve your tools early! Other options include:

• Applying for an Austin Parks Foundation Mini-Grant
• Borrowing tools through your park supervisor
• Asking volunteers to bring tools
• Soliciting a donation from your local hardware store

What about liability if someone gets injured at our project?

An important part of park host responsibilities is to have each volunteer sign a liability waiver at the beginning of the workday. You can download the waiver above. Feel free to add your group’s name to the organizations indemnified. Be sure to have volunteers write down their emergency contact’s name and number.